9 Best Workflow Management Software for Better Productivity in 2025

Do you want to meet more of your deadlines? Need help organizing and streamlining all the moving parts and tasks of your projects and marketing campaigns? Want to keep your entire team on the same page to improve efficiency?

The best workflow project management software can help you do all this and much more. But with so many platforms to choose from, how can you decide which one to use?

We’ve done the vetting for you and compiled this list of the best workflow management tools for 2025 to help you narrow down your search. So just keep reading!

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9 best workflow management software options for 2025

Here are nine of the best workflow management software options for 2025:

1. RevenueCloudFX – Best for overall workflow management
2. Nutshell – Best for contact and sales workflow management
3. ClickUp – Best for project overview
4. Monday – Best for workflow automation
5. Teamwork – Best for team collaboration
6. Wrike – Best for preset templates
7. TeamGantt – Best for Gantt charts
8. Smartsheet – Best for project organization
9. Trello – Best for list and task creation and management

Let’s dive into each one in more detail!

1. RevenueCloudFX

Pricing

View pricing plans

Customer rating

4.8/5

Why we picked it

RevenueCloudFX is an end-to-end revenue acceleration platform trusted by businesses around the world to improve their digital marketing workflows for maximum productivity and revenue.

Save you and your team valuable time by using RevenueCloudFX to streamline repetitive marketing and sales tasks like manual data entry and email sending with powerful automation features.

You can also use RevenueCloudFX to create lead nurturing and management workflows to help your team convert more of your leads into happy customers.

Plus, you can track the results of all your campaigns, strategies, and processes in one place so you can see what’s working and improve your operations for better results in the future.

2. Nutshell

Pricing

$16 per user per month (10 seats included for RevenueCloudFX Foundation clients)

Customer rating

4.2/5

Why we picked it

If you’re searching for one of the best workflow management systems that helps you manage and streamline your sales processes, look no further than Nutshell.

Nutshell is a customer relationship management (CRM) platform that helps you improve your sales process to close more deals.

You can use Nutshell to collaborate with team members on important deals, assign leads to specific sales reps, send automatic emails to your prospects, and much more.

3. ClickUp

Pricing

$5–$19 per member per month (free plan available)

Customer rating

4.7/5

Why we picked it

Next on our list of the best workflow project management software is ClickUp.

ClickUp is a project management suite that keeps all of your work in one place for easy access, including your tasks, documents, goals, team communication, and more.

You can use ClickUp to organize your company’s workflows into Spaces for teams, Folders for projects, and Lists for tasks and subtasks. And ClickUp allows you to easily see all of your company’s projects and tasks in one hierarchical view.

4. Monday

Pricing

$8–$16 per seat per month (free plan available)

Customer rating

4.7/5

Why we picked it

Monday is another excellent workflow project management software that gives you multiple ways to view your processes and tasks, including Gantt charts, calendars, and Kanban boards.

With Monday, you can also set up individual project dashboards, track your budgets and spending, share documents with your team, and view an activity log of your team’s productivity.

5. Teamwork

Pricing

$10–$18 per user per month (free plan available)

Customer rating

4.4/5

Why we picked it

Next on our list of the best workflow management systems is Teamwork.

Create workflows and projects with milestones, deadlines, and tasks with Teamwork. You can also access your work as a Gantt chart or Kanban board for easy organization and viewing.

Teamwork also allows you to assign tasks to an individual, multiple team members, or an entire team or department.

6. Wrike

Pricing

$10–$25 per user per month (free plan available)

Customer rating

4.2/5

Why we picked it

If you’re searching for a workflow management tool that allows you to create custom to-do lists and workflow, Wrike has you covered.

With Wrike, you can customize your project dashboards, workflows, and to-do lists to align with your specific needs.

You can also take advantage of handy automation features that enable you to automatically create and assign tasks to team members.

7. TeamGantt

Pricing

$19–$99 per month per manager (free plan available)

Customer rating

4.8/5

Why we picked it

TeamGantt is a workflow management application centered around (you guessed it) Gantt charts.

Use TeamGantt’s portfolio view to get a bird’s-eye-view of all your current projects and workflows together.

You can also use TeamGantt to compare the actual progress of your tasks with your original planned timeline and create subgroups and subtasks for every project or workflow.

8. Smartsheet

Pricing

$7–$25 per user per month

Customer rating

4.4/5

Why we love it

Looking for a workflow management platform that offers workflow automation features? Say hello to Smartsheet.

Smartsheet is a cloud-based platform that provides multiple viewing options for you to manage your workflows and tasks, including charts.

You can also use Smartsheet to automatically upload information from forms to your sheets, automate workflow reminders for your team members, and access cross-project reporting features to analyze the outcome and productivity of your workflows.

9. Trello

Pricing

$5–$17.50 per user per month (free plan available)

Customer rating

4.4/5

Why we love it

Trello is one of the most popular workflow management systems. With Trello, you can create boards for specific projects, processes, or workflows.

You can also create lists within your project or workflow, as well as individual cards and tasks that you can assign to individual team members.

Plus, you can create a checklist of tasks your team needs to complete for specific projects or processes.

Meet RevenueCloudFX:

One platform tracking countless metrics and driving stellar results.

Learn More About Our Proprietary Software

What is workflow management software?

Workflow management software is a system or platform that helps you organize and complete various tasks and projects on time and efficiently.

Many platforms enable you to get a bird’s-eye-view of your processes and projects, communicate and assign tasks to team members, and streamline repetitive tasks for better productivity.

What do the best workflow management tools help you do?

The best workflow management systems can do wonders for your team’s productivity. And with the right software, you can even streamline and improve your processes to drive more revenue.

These platforms can also allow you to:

• Plan projects with deadlines
• View and organize all the tasks you need to accomplish to complete a project
• Organize and streamline sales and marketing processes
• Assign tasks to your team members
• Communicate with your team
• Track the progress of your projects and tasks
• Track budgets and expenses
• Track and analyze the results of your sales processes and marketing strategies
• Improve your workflow, campaigns, and processes for better efficiency and results

End your search for the best workflow management software with RevenueCloudFX

RevenueCloudFX is an all-in-one revenue acceleration solution that helps you easily streamline digital marketing tasks and fuel business growth.

From helping you automate repetitive tasks to improving your processes for better results to tracking every aspect of your marketing strategies, RevenueCloudFX does it all.

Contact us online or call us at 888-601-5359 to learn more about how RevenueCloudFX can help your business increase efficiency and drive more revenue.